Using Attorney Conference Calls to Coordinate Case Strategy
Depending on the case, your litigation team could grow quite large both with attorneys from within your organization and outside of it. For example, you may have several attorneys from your law firm handling the case in conjunction with your client’s in-house counsel, insurance adjusters, and consultants. With a team this large, chances are, members of the litigation team are scattered across the United States.
One of the best ways to coordinate case strategy with a large group of attorneys, adjusters, and consultants from different offices is to host attorney conference calls and/or web conferences. In fact, you’ll probably want to take advantage of both mediums, and plan on doing so on a regular basis as you strategize.
When to Use Audio Conference Calls for Case Strategizing Sessions
Generally speaking, audio conference calls are the easiest option. Your attorneys, adjusters, and consultants already have all the equipment needed: a phone. They can join your attorney conference calls from any phone, anywhere. There are no special skills required, either. Simply dial a phone number, enter a passcode, and begin collaborating on the case.
Audio conference calls can also be recorded so you can refer back to the discussion after the fact. If desired, you could share these recordings with your conference call’s participants or send them off to your favorite transcription service to be transcribed.
Our attorney conference calls can be secured to ensure privacy, and you can easily enter a client matter billing code so that your client is billed for your time. Whether you want to host a one-time attorney conference call or recurring ones, Client Matter Conference makes it easy.
Audio conference calls are ideal for:
• Getting acquainted with the litigation team
• Case strategizing sessions
• Weekly status updates
When to Use Web Conferences for Case Strategizing Sessions
Web conferences can also be used for your case strategy planning sessions. However, their web-based, visual nature makes them best suited for sessions where multimedia is desired. Web conferences also require that the participants have some sort of Internet access. This is usually not an issue, but could be a problem for participants who must join your conferences while away from their offices.
Attorney web conferences are ideal when:
• You have information that you need to share during the group audio conference such as files or photos
• When the conference requires view a video or presentation
• When you want to use a whiteboard tool during your meetings
As with our attorney conference calls, your attorney web conferences are secure, can be recorded and assigned client matter billing codes, and can be scheduled on the fly or on a recurring basis.
Whether you have a litigation team of three or have dozens of participants who need to be involved, our pay-as-you-go attorney conferencing service can make it happen in private, secure audio and web conferences. Though packed with advanced features, the technology stays out of the way so that you and your legal team can get to work.